In addition to booking meetings at businesses which are Green Key certified or have other established eco-labels, you can do much to protect the environment before, during and after an event.

Before the Event:

• Use eco-friendly paper or emails for invitations, programs and follow-up material for participants.
• Inform participants about the possibility of using public transport to the venue.
• Encourage carpooling by handing out a list of participants in advance.
• Hold the event in a suitably sized room to minimize the use of heating or air-conditioning.
• Purchase organic fruits and beverages.
• Use ice water in pitchers instead of bottled water.
• Order a percentage of organic or climate-friendly foods.

During the Event:

• Use electronic media such as websites or apps, so participants can view presentations, a list of participants and other practical information on their phones, tablets or computers
• Folders and other documents should be printed on eco-friendly paper
• Put paper and pencils in a central location so participants can take what they need
• Use air-conditioning or heating only when necessary
• Turn off unnecessary lighting during the daytime
• Utilize sustainable products. Use disposable packaging only in special cases (e.g. outdoor activities)
• Have participants sort their waste according to the venue's instructions
• Share advice about the environment to the participants.

After the Event:

• Recycle unused printed material
• Recycle unused nameplates
• Turn off lights and air-conditioning units when you leave the room.
• Send meeting presentations electronically.